Ontario
Guider E-News
Monday,
March 3rd, 2008
What’s
New?
Summer Camps 2008 – Girls
Grow with Camping
Guide Store Hours – Easter
Shopping!!!
We Are Listening
Welcome Senior Branches!
Counting Down to Provincial Annual! A Difference of One; Inform, Involve,
INSPIRE!
100 Years Ago in
Canada … When
Guiding First Began …
Ontario Guider E-News Needs New, Distinctive Name!
And the Winner Is …
Looking for Super Citizens!!!
Girl Forum Update
Environment
Earth Day – April 22nd
Earth Hour is March 29th from 8 – 9pm.
Spring is a great time to learn about the living world around us.
International
National Sponsored Trip Opportunity for Young Adults
See WHERE in the WORLD our Members are TRAVELING!
Are you interested in helping with International Guiding or in need of
help with International trip planning?
Independent International Trip Subsidy Now Available
Dominica Adopt-A-Unit
Reflect on World Thinking Day 2008 – February 22nd
Pen Pal Requests Now Posted By National Council
Fun Food Etiquette from Around the World
Membership
National Volunteer Week – April 27 to May 3, 2008
New Girl Member - How Do I Register Her?
Program
Brownie Guiders
Spark Guiders
New Ranger Program Update
New Girls’ Website – Sparks, Brownies, Guides
New GGC Challenge
Day of Action
Volunteer Opportunities
Alberta Diversity Challenge
Unit Resource Activities
Learning and Development – REMINDER
Do You Know Someone Who Isn't Getting the Ontario Guider E-News?
Having Trouble Opening PDF Links?
Ontario Guider E-News Feedback
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Meet the Program Team From bottom left to top right; Marika Hill, Program Administrative Assistant Penny Waddington, Program Manager Nadine Aiton, Adult Specialty Administrative Assistant Jennifer Simmonds, Bag-a-Cork Coordinator Anna Nguyen, Adult Event Coordinator Marcia Greaves, Program Clerk Leeanne Federico, International Coordinator Yvette Farkas, Communications Coordinator Theresa Delpeache, Learning and Development Coordinator Michelle Johnson, Girl Event Coordinator Jacqui Campbell, Program Coordinator |
Summer Camps 2008 – Girls Grow with Camping Summer camp is not just
for girls! Applications are now being accepted for volunteer and
staff positions at camp. More details are available
on our website at http://www.guidesontario.org/camping/volunteer_camp.htm or contact the Summer Camps Manager at summercamps.manager@guidesontario.org or 1-877-323-4545 ext 2359. Guide Store Hours - Easter Shopping!!! Have you tried shopping at the Online shopping site? If not plan to shop with us soon! No traffic, or store line-ups to add to the stress of your busy day. You can shop 24 hours while sitting in the comfort of your own home. Our Online shopping site is easy to navigate, has secure payment options and your order is delivered to your front door with 48 hours! It's as easy as that! A new search feature has been added to the site to help you quickly navigate the products you are looking for. http://www.thegirlguidestore.ca/ If you wish to mail or
fax in an order for delivery please use this
updated form that will help you calculate your purchases. We Are Listening
Counting
Down to Provincial Annual! A Difference of One; Inform, Involve, INSPIRE! 100 Years Ago in Canada … When Guiding First Began … Ontario Guider E-News Needs New, Distinctive Name! Please send your ideas and suggestions to the Communications Adviser at communications.adviser@guidesontario.org. Our April issue will see
the introduction and use of the new name selected from your feedback – and
the lucky Guider submitting the winning title will receive a $25
credit for use in our On-Line Guide Store! And the Winner Is … Looking for Super Citizens!!! Please read the criteria below & if you know any youth Member who meets the criteria, please forward their name, mailing address, a summary letter of the activity they have undertaken that makes you believe they are a candidate for this opportunity and confirmation from the girl & her parents that they are aware of the submission. Please also include your name and address. Girls selected by TVO will be highlighted on a 2 minute show as part of the regular Super Citizen shown on TVO. Apply to: Email: executive.coordinator@guidesontario.org Criteria: Deadline: Additional Opportunity: Girl Forum Update (view
photo) |
This Safe Guide update
includes the following important topics: SAFE GUIDE PROCEDURES – PLEASE PRINT ATTACHMENTS Each unit should have
received a copy of the Community Model of Guiding Procedures Manual
(with the yellow cover). New Safe Guide procedures have now been
developed and should be printed and added to your Procedures Manual.
There are 3 separate procedures for Safe Guide activities: These documents outline the submission and Safe Guide assessment process for your activities. They indicate how much advance notice is required when submitting an activity for approval, who to send your forms to and how you will be notified that your activity is approved. The procedure documents also include information about required follow up after your activity. Please take a moment to download each of the procedure documents. For easy reference, your activity package should be sent in as follows: Level 2: 14 days in advance
to your Unit Administrator I HAVE NO ACL, WHO DO I PUT ON MY SAFE GUIDE FORMS AND WHERE CAN I GET SUPPORT? When completing the emergency contacts section on your Emergency Response Plans (OA.5) Guiders have been told to include the name and contact number of their Administrative Community Leader (ACL) where the form asks for the Commissioner. However, some communities do not yet have an ACL. If you do not have an ACL, please leave this section blank. In the event of an incident where Safe Guide tells you to contact your Commissioner, please contact the Provincial Office using the NEW emergency on-call number 416-926-2350 or toll free at 1-877-323-4545 ext 2350. The Senior Leadership Team at GGC-Ontario Council rotates responsibility for this phone and will be able to assist you. If there are other matters for which you’d like to let someone know but it is not technically an incident, you may contact your Unit Administrator. She will do her best to assist you.
The Safe Guide indicates
that you should send in 2 copies of your C.2a and various documents
when requesting authorization. However, multiple copies are not
always needed – it depends on how you send in your forms. If your activity is approved, a copy of the signed C.2a, C.7a, IT.2 or IT.3 will be faxed back to you or scanned and emailed to you. Only the authorization form will be returned to you. Regardless of how you submit your forms, always keep a copy of your complete package (either on your computer or a printed copy) as you will, in most cases, only receive the signed authorization form back – not your entire package. As well, your extra copy will also serve as a backup if there are transmission issues or it is lost in the mail. E-MAIL SUBMISSION OF SAFE GUIDE FORMS – GUIDER’S SIGNATURE NO LONGER REQUIRED National has recently
revised the Safe Guide forms that are submitted for the authorization
of activities (C.2a, C.7a, WA.1, IT.2, and IT.3) and the Emergency
Response Plan (OA.5) so they can be submitted as an email attachment
without the Guider signing them. FIRST AID CERTICATES – DO I NEED TO SEND IN A COPY EVERY TIME? Starting in March 2008, Unit Administrators will begin to input Emergency First Aid certificates into iMIS. When you obtain your Emergency First Aid certificate, please check to see if it includes the expiry date. If not, ask the instructor to write it on and initial it. Forward a copy of your certificate to your Unit Administrator at your community office noting that you’d like it entered in your iMIS profile. When you submit Level 2 Safe Guide activities, the Unit Administrator will now check iMIS for the Safe Guide Assessor to confirm if the Responsible Guider and/or the person listed as the First Aider has current first aid qualifications entered into iMIS. It may take some time to get them all entered, so please be patient, particularly if you are asked to forward another copy. For Level 3 and 4 activities, the Program Administrative Assistant does check iMIS to see if the first aider’s qualifications are listed there and if they are still current. If you are not certain that these qualifications are in iMIS, please submit a copy with your forms to avoid unnecessary delays and specifically ask that it be entered into your iMIS profile. Please note that for International Travel 72 hours or more (Level 4), you must submit a copy of your first aid certificate regardless if it is in iMIS or not. UPDATED IMAGE RELEASE FORM National has also made
a small revision to the Image Release Form (IR.1).
In the bottom section, parents/guardians now only have to check
a selection and
sign the form. The form no longer needs to be initialed by parents/guardians.
The new form has been posted in the forms section on MemberZone
at http://forms.girlguides.ca/default.aspx#applications.
The previous version of the form will still be accepted if submitted. As mentioned in the last Safe Guide update in the February e-news, the Safe Guide Assessors (SGAs) are there to guide you. Have you heard from your fellow Guiders that they are frustrated when asked to submit additional information? Do you know Guiders who would like a refresher on what to submit when sending in their forms? Why not contact your SGA through your community office and request a forms workshop. The SGA will provide an overview and answer your questions. Questions?
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Earth Day – April 22nd Earth Hour is March 29th from 8 – 9pm. Spring is a great time to learn about the living world around us. |
National Sponsored Trip Opportunity for Young Adults The Ontario Deadline for
application submission is: Monday, May 5th, 2008. All
applications must be received at the following address by the deadline
date in order to be considered in the Provincial Screening: See WHERE in the WORLD our Members are TRAVELING!
Independent International Trip Subsidy Now Available Criteria: Available Subsidy: Step 2: If your Unit meets the criteria, upon receipt of your approved IT.3 – International Group Trip Authorization, download the Independent International Trip Subsidy Application from the Ontario website: http://www.guidesontario.org/formembers/forms.htm Step 3: Complete
the application form, attach your trip participant list and submit
both at least 2 months prior to your trip departure date in order
to ensure your subsidy is processed prior to your travel date.
Submit the application to the International Coordinator via: If you have questions regarding this subsidy, please contact the International Coordinator via e-mail: international.coord@guidesontario.org or phone: (416) 920-6666 x2484. Dominica Adopt-A-Unit To get your unit involved in the Adopt-a-Unit project, please check the schedule below for your Community’s adoption month. Remember our Guiding sisters in Dominica are in great need of our support each month. Please send your unit’s items for the project to your community office by the 5th of the month for which your community is assigned to ensure your wonderful items are included in the package being sent to Dominica.
Thank you to the volunteer Guiders who have been packaging the items for shipment to Dominica each month from their community office.
Pen Pal Requests Now Posted By National Council To view the International Pen Pal Requests or contact information for requesting Pen Pals in other member countries, log on to MemberZone: https://memberzone.girlguides.ca/Important%20News/pen-pals.aspx Fun Food Etiquette from Around the World |
National Volunteer Week – April 27 to May 3, 2008 If you would like your employer to receive a letter from the Provincial Commissioner recognizing you as a Member of Girl Guides of Canada, Ontario Council, please complete the attached form and return it to: By mail: By e-mail: membersupport.coord@guidesontario.org Please reply no later than March 21, 2008 to request a letter in time for Volunteer Week! New Girl Member - How Do I Register Her? |
Brownie Guiders Brownie Splash allows
girl Members to experience the three educational themes highlighted
in the Swim to Survive program: Girls will participate in a pool session to practice the 3 essential skills of Swim to Survive and, through a service project, share their knowledge with their peers. Meeting information can be found on the Ontario Provincial Website until the end of March. After that time it will be relocated to MemberZone. Click here to view the program flyer. Spark Guiders If you have any action shots from your visit to the fire station, please send them to program.coord@guidesontario.org as we are developing a slide show to put on the website. NOTE: You must provide the names of the girls in the photo so we can verify image release forms are on file. We may not use all photos submitted due to space limitations. New Ranger Program Update New Girls’ Website – Sparks, Brownies, Guides New GGC Challenge Day of Action If your Unit is interested,
please send the following to program.adviser@guidesontario.org Volunteer Opportunities Volunteer are needed to
support Program Resources Specialty Community to be a liaison with
the Unit Guiders around different aspects of Program. Unit Resource Activities |
Learning and Development – REMINDER
Don’t forget you can receive Safe Guide and Orientation training
online through the Learning Library a National GGC initiative. Ontario
Council supports the payment of Safe Guide, Orientation and Foundation
module – Unit Guider Stream TEAM trainings. Just email adult.admin@guidesontario.org for a E- Learning PIN request form first. |
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• Cookies that have been ordered cannot be returned. If you have cookies remaining from the fall campaign, these are currently still sellable. We encourage you to continue to sell these cookies. If your Unit is having difficulty paying for your fall cookie invoice, please let us know your situation, and we will be happy to work with you on an individual basis to come up with a payment plan. • We order cookies to meet budgetary requirements. The money is needed to provide the many programs we offer in Ontario. Our cookies support Membership assistance, camperships, leader membership fees, support and running of our camp properties, etc. • We all have a responsibility to sell cookies. Cookies are the official fundraiser for Girl Guides of Canada. We expect all Members to sell cookies based on a rate of 2.5 cases per Member per campaign. • We have plenty of extra cookies to sell. To find out how
to access the additional cookies, please contact the Cookie Coordinator
at cookie.coord@guidesontario.org • Cookies will begin to be delivered commencing mid-March. The cookie sales aids will be delivered to the cookie receivers and will be available for guiders to pick up with their cookies. We have allocated 1 envelope per Member and 2 posters per Unit and a supply of brochures as well. • There is no boundary for cookies any more. Girls and Units can sell cookies wherever they wish. We ask that Units work co-operatively to arrange their cookie blitzes. Anyone wishing to step- up to arrange a local cookie blitz is welcome to do so. Please contact the User Space Coordinator at userspace.coord@guidesontario.org for assistance with contracts and insurance and the Event Coordinator at event.coord@guidesontario.org to have your Cookie Blitz listed on the Ontario Events calendar of the www.guidesontario.org website. Ideally, each community would have their own local cookie community to handle the local cookie blitzes. To those communities who are arranging this, congratulations, and please keep up the good work. • National’s
emphasis is on one stop selling, with cookies in hand out in the
community, not on pre-orders. We are also asking
Units to consider returning to the community through door to door
sales as well. There will be some mystery addresses throughout the
province selected at random. If girls show up at the mystery address
in uniform, to sell cookies, they will have won a prize. Prizes to
be announced later. |
Community
19 The
International Peace Light website describes the history and
meaning of the Peace Light: The light was shared along with wishes of friendship, peace and harmony among our girls and Guiders, who, along with representatives of the Latvian Boy Scouts in Canada, presented it to several churches in the Greater Toronto area, the Latvian retirement home “Kristus Darzs”, to the Lutheran Synod of Eastern Canada in Guelph, Ontario and, of course, shared it with friends, neighbours and family. Many commented on the wonderful sense of calm and peace that the light brought to their seasonal celebrations. We were honoured and proud to be among the latest participants in the Peace Light tradition, and hope that in the future, the Peace Light can become a part of the Guiding and Scouting tradition in Canada and glow in all of our communities from the Atlantic to the Pacific. Community
23 Community
32 |
Lilac
Trefoil Guild 1st
Nepean Trefoil Guild East
Gwillimbury, Golden Keys, 1st Meeting Place and 1st Newmarket
East Trefoil Guilds |
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Perhaps we have an
out of date e-mail address for her in iMIS and she can update it as follows:
Unit Guider – contact the Unit Administrator in your Community
Trefoil or Link members – contact adult.admin@guidesontario.org
Member at Large – contact imis.coord@guidesontario.org
You may access the PDF form at http://www.guidesontario.org/formembers/newspublications.htm
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Ontario Guider E-News Feedback
We hope you enjoyed this edition of Ontario Guider E-News! As it is our intent to produce this publication monthly, we're seeking feedback. Pease tell us what you liked, disliked or would like to see in future issues. Drop our Communications Coordinator an e-mail and share your thoughts. We look forward to hearing from you.
Would you like to feature something in next month's issue of Ontario Guider E-news? If yes, please send your article to our Communications Coordinator no later than Monday, March 17th for consideration. Articles received after the deadline date will be saved for publication in the following month’s issue. Thank you for understanding.
