Safe Guide Forms and Retention

What is Safe Guide?

Safe Guide Activity Planning and Safety Management provides the guidelines for a safe foundation on which Guiders plan dynamic activities for girls. With details on everything from supervision ratios to health and first aid, travelling to a new country or what to bring to camp, Safe Guide supports Guiders as they offer each girl the opportunity to be everything she wants to be.

The following timeline for Safe Guide submissions apply:

  • For yellow events: 14 days prior to your activity or event.
  • For red events: 21 days prior to your activity/event 
  • For green events: safe guide forms do not need to be submitted
  • For interprovincial/international under 72 hours event: 30 days prior
  • For interprovincial/international trips over 72 hours: see timelines on the 1 - International Group Trip Planning Timeline form

COVID-19 and Safe Guide

Not all activity submissions are being accepted at this time. Visit Safe Guide and COVID-19 on Member Zone for the most current information.



How to use SurveyMonkey Apply (PDF)
How to use SurveyMonkey Apply (Video Tutorials)

Safe Guide Resources and Support

After you submit your forms

  • you will receive an automatic response (with your tracking number) that your forms have been submitted. This is not an automatic acknowledgement (yellow level) or approval (red level) for your activity.
  • Once the assessor has reviewed your forms you will receive an email either acknowledging (yellow level) or approving (red level) your forms from SurveyMonkey Apply.
  • The Safe Guide Assessor may request clarification or additional information. Please follow up with her as soon as possible so that she can complete the assessment of your activity. Include your tracking number when responding.
  • If, after submitting your forms, you have not heard from an assessor within one week, please e-mail the Safe Guide Adviser as above quoting your tracking number.
  • If you have not received authorization for your activity at least three days prior to your activity, contact Safe Guide Adviser as above, quoting your tracking number to request a status update.

Report a Safe Guide Emergency

If you are at a sanctioned event/activity and an emergency happens (after you have called emergency personnel):

  • In Ontario (toll-free): 1 (877) 323-4545 and press 8 (or ext. 2350)
  • Outside of Ontario: (416) 926-2350
5/16/2021 6:03:07 PM